» » Write short notes on: a.Notices b. Circulars


a.Notices

A Notice is a formal, written document, the objective of which is to provide important information to the receivers. A notice is usually displayed on the Notice Board of the organization and everyone is expected to go through its contents. In case of a legal notice, it is sent by post.

 Purpose of a notice

 The purpose of a Notice, in any business organization may be regarding:

 
  • Inviting employees for a meeting.
  • New rule / regulation to be initiated or formulated.
  • Some event to be held.
  • A holiday.
  • A deadline for submitting any paperwork.
  • Any other important information.

 

Important points to remember while writing a notice:

 
  • Notices can use capital letters for details such as names of the organizations, captions, an important detail within the message itself.
  • The date of the notice can be placed at the top right or left or bottom right or left hand corner.
  • The entire content of the notice is centered within a box.
  • The individual responsible for the issuing of the notice should write the name below the signature followed by his designation.

 

b. Circulars
 

Circulars are announcements that are distributed to small or selective groups of people within the organization. A Circular is also a written formal document, used from inter departmental, or inter organizational communication. It serves the same purpose as the notice and may be written for the same reason. The only difference in the Circular and Notice is that the Notice is displayed at one place, whereas the Circular is widely circulated among the members concerned. Usually, the signature of the reader is taken on the Circular, to ensure that the information has been transmitted.

 

Guidelines for writing a circular

 

1. Date - the circular should have the date. Moreover, the date should be correct because the circulars will be used in the future for references.

2. Subject - The subject of the circular should be very clear and concise.

3. Name of the receiver - The name of the receiver should be clearly written, with his proper designation.

4. Message - The message should be short and direct. There should be no philosophy hidden, as it makes the decoding very difficult for the receiver.

5. Courtesy - The language used should be simple and courteous.

6. Signature - Signature of the sender is very important without which the circulars are invalid.

7. Circular No - the circular number is very important while writing circulars.
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